Selecting the right kind of live music to have an event is equally as crucial a decision as the venue, catering style and the time of day. Live music creates an ambience and memorable atmosphere if correctly chosen. We all want events to be a success, here are my top tips for ensuring you select the right music for the event.
. Type of event: If you are organising a reception with a ‘networking’ element to it, or perhaps a dinner where people wish to talk to one another, loud music isn’t going to work. On the other hand, after dinner entertainment where guests wish to dance will require a band playing louder music.
. Venue: The size of the venue is vital. A harpist playing inside a huge hall with high ceilings is likely to be lost. Likewise a large band playing in a tiny room is going to be overpowering, using the music sound being ‘muddied’. Choose the size of your musical ensemble and instruments in line with the size of your room. Also, if you have an area with two or more rooms, you will need to consider where to locate the musicians, to enable them to be heard.
. Size the big event: A small event high are 20 guests is not likely to require as loud music as at a larger event. However, it is down to personal taste whether a sizable band is required later on!
. Theme of the event: There are many musical styles that theme an event just as much as dressing a venue or servicing specific food. A steel band playing as guests arrive or perhaps a Scottish Piper serenading guests creates a direct effect as people arrive. Flamenco musicians and dancers for after dinner entertainment or perhaps a jazz band playing will enhance a meeting creating a memorable ambience. When you are researching a themed event, include music as well as the food; it makes an enormous difference to the event.
. Time of day: Throughout the day, most events involve guests wishing to speak to each other and to meet new people. Loud music doesn’t work in those situations. Because the evening progresses, guests relax and they might consider dancing. They’ve spoken for their friends and associates and want to let their hair down. Usually, as the evening progresses, the volume and from the music should increase.
. Acoustic of the venue: Some venues are ‘louder’ than others. Rooms with plenty of fabric and wood absorb sound much better than venues with hard or metal surfaces – in which the sound has a tendency to echo more. The second is a challenge generally because people’s voices will also echo!
. Location: Is the event taking place inside or outside? If it’s outside, you will need to consider where to place the musicians. Many musicians that play valuable instruments will have to be from direct sunlight and rain. Electrical equipment also needs to remain from the rain. Acoustic instruments for example string quartets and harps will have to be located next to a wall, so the sound will carry.
. Amount of music and restrictions: Numerous venues have restrictions about the level of volume. It is worthwhile checking this if you select the venue. Some venues allow recorded music although not live music; however I’d reason that acoustic instruments such as guitar, harp or string quartet could be a lower decibel reading than the usual CD!
. Space available: When there is only a little space, you’ll be restricted within the size ensemble you choose. As a rule, instruments that occupy most space are grand pianos. Other instruments can be relatively close to each other plus they occupy less space than you anticipate. My advice is always to calculate the area available and ask the musicians if they can perform within that area.
. Instruments available: When there is a Steinway Grand piano offered at the venue, it appears a shame not to utilize it! Pianists could play classical/crossover music, or perhaps a jazz pianist could be thrilled to do onto it!
. Age ranges: As a rule of thumb, as we grow older, we appreciate loud music less. Also, different age ranges have varied tastes. We always recommend discussing the music using the musicians and to agree a variety of musical styles before the event to match different tastes. A dance band would offer music “From the 60s to the noughties” to pay for everyone.
Live Music at a meeting, and more crucially, deciding on the best music, makes a massive difference to the success of an event. Ask the right questions of your music suppliers; think about what role you want the musicians to play at the event, and choose wisely! Best of luck!!
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